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Guide

Project Management Built for Contractors

Reviewed October 2026

ProtoPM is project management for contractors and trades. Start a job with just a title, log the field from your phone, and invite clients as read-only Viewers who see progress but not your budget.

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It's free to run projects in ProtoPM.

What you get

  • Daily logs and punch items in Field
  • Plans, emails and phone photos in Files
  • Change log, risks and lessons in Project Delivery
  • Budget in Financials, hidden from read-only Viewers

How ProtoPM works

Free covers unlimited projects and people, your first company free (extra companies are an add-on), and 2 GB of storage per company (more is optional, from $5/mo per company). See every feature.

  1. General: create the job (a title is enough), then add status, phase and location.
  2. Financials: track budget and actuals, and send invoices.
  3. Schedule: set dates and milestones.
  4. Files: upload plans, emails and spreadsheets, or take site photos with your phone.
  5. Field: add daily logs and punch items.
  6. Project Delivery: record changes, risks and lessons learned.
  7. Administration: invite your crew. New invites are read-only Viewers, who see progress but not your budget.

Why teams pick ProtoPM

  • $0 Free plan with no end date. No credit card.
  • Sign up yourself. No demo call.
  • Plain tabs for schedule, field, costs and changes.
  • Projects and users are unlimited on Free; the core tools stay free. Optional company add-ons start at $5 CAD/mo when you need extras like more storage or branded documents — nobody pays per user.

When another product wins

Teams that need ERP integrations or single sign-on should look at enterprise suites. Compare: Procore, Buildertrend, CoConstruct.

How to start

  1. Sign up free and confirm your email.
  2. Create a project with just a title.
  3. Open Schedule, Field or Financials, then invite your crew.

Common questions

What is the easiest construction project management software to use?
ProtoPM is built for construction teams: start a job with just a title, use plain tabs, and take photos from your phone. No setup or sales call.
Can my client see the whole project?
Only what you share. Clients invited as read-only Viewers can see the schedule, files, field logs, change log and invoices, but not your budget, and they can't edit.

Related

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