Free general contractor software for small crews

Built for small GC job delivery

Small general contractors juggle milestones, subs, punch lists, owner invoices, and scope changes. ProtoPM keeps those on one project so the office and field stay aligned — without a sales-led rollout.

• Schedule milestones for inspections, rough-in, and substantial completion
• Daily logs and punch items under Field for walkthroughs and closeout
• Change log when the owner adds or cuts scope
• Invite the owner as a Guest — they see their invoices only, not the full budget
• Up to 3 Free seats and 3 Guest seats per workspace on Free

Honest limit — not full GC accounting

ProtoPM is job-delivery project management (schedule, field, costs, changes). It is not a full GC accounting/ERP suite, estimating takeoff tool, or multi-hundred-seat enterprise platform. Use it alongside your books and estimating workflow.

Still running jobs in Excel?

Many small GCs start with spreadsheets. ProtoPM publishes free construction Excel templates (change order, budget, schedule, daily log, risk, punch, closeout) with no account — then move the same work into the app when the crew needs shared access.

How to start

Create a free account, name your first project, set milestones and budget, invite crew seats, and add the owner as a Guest for invoices. Free invoice and status-report PDFs at /tools need no account for the first download. When you outgrow Free, Pro is one flat price ($19.99 CAD/mo/user, cancel anytime) with no per-module add-ons.

Free Excel template

Prefer a spreadsheet first? Download our free template — no account required — then move the same work into ProtoPM when you are ready.

Free construction Excel templates

Related

• Construction PM for small contractors
• Electrical project management software
• Punch list software for small contractors

Common questions

Is there free general contractor software?

Yes. ProtoPM Free is $0 forever for 1 workspace and 3 projects with schedule, field, punch, costs, and changes — sized for small GC crews. No credit card. It is not full GC accounting or ERP.

What is the best free GC software for small crews?

ProtoPM targets small general contractors who need job delivery tools without enterprise overhead: permanent Free plan, owner Guests for invoices, and plain-language tabs. No credit card.

Does ProtoPM replace my GC accounting software?

No. ProtoPM is project delivery PM — schedule, field, costs, and changes. Keep your accounting and estimating tools; use ProtoPM for the live job.