What are ProtoPM's limitations?

ProtoPM has no cost codes, purchase orders, time tracking, offline mode, plan markup, accounting sync, estimating or single sign-on. It does the day-to-day job record, free for unlimited users.

Does ProtoPM have cost codes or CSI MasterFormat?

No. A project has one budget, forecast and actuals, not a breakdown by cost code.

Does ProtoPM have purchase orders?

No. There are no purchase orders or committed-cost tracking.

Does ProtoPM track crew hours or have a time clock?

No. Daily logs record the crew count, not hours per person.

Who is ProtoPM not a fit for?

Teams that need cost-code job costing, purchase orders, a time clock or single sign-on in one system. They usually pair ProtoPM with other tools or choose a controls-heavy suite.

What ProtoPM Doesn't Do Yet

Money and procurement

No cost codes, such as CSI MasterFormat or Uniformat. Each project has one budget, one forecast and actuals, not a breakdown by code.
No purchase orders or committed-cost tracking.
No QuickBooks, Xero or other accounting sync, and no tax-rate presets. Invoices export as CSV.
No payroll, and no estimating or takeoffs.

Field and crew

No time tracking, crew time clock or timesheets. A daily log records the crew count, not hours per person.
No offline mode and no app-store app. ProtoPM runs in the browser and needs a connection.
No plan markup or pins on drawings. PDFs open in the Files tab.

Clients, subs and approvals

No e-signature and no approval link that works without signing in.
No branded client portal.
No linked network between two companies' own workspaces. Subs and clients join the project you invite them to, free, and keep their own company separate.

Closeout and handover

ProtoPM has a Closeout checklist that blocks closing while milestones, punch items or inspections are open. It does not compile O&M manuals, as-builts or warranties into a handover package. How closeout works.

Platform

No single sign-on.
The public API covers service health, the free tools and feature requests, not project data.

What to use instead

Cost-code job costing and purchase orders: pair ProtoPM's job record with accounting or estimating software.
Crew hours: a time-tracking app, with the totals entered in the daily log notes.
Drawings and markup: a plan tool such as Fieldwire, with a pasted link in the project's Files tab.
Estimating: keep your estimating tool for takeoffs.

Common questions

What are ProtoPM's limitations?: ProtoPM has no cost codes, purchase orders, time tracking, offline mode, plan markup, accounting sync, estimating or single sign-on. It does the day-to-day job record, free for unlimited users.
Does ProtoPM have cost codes or CSI MasterFormat?: No. A project has one budget, forecast and actuals, not a breakdown by cost code.
Does ProtoPM have purchase orders?: No. There are no purchase orders or committed-cost tracking.
Does ProtoPM track crew hours or have a time clock?: No. Daily logs record the crew count, not hours per person.
Who is ProtoPM not a fit for?: Teams that need cost-code job costing, purchase orders, a time clock or single sign-on in one system. They usually pair ProtoPM with other tools or choose a controls-heavy suite.

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